Program Associate (Career Services)

Department College of Law College of Law (fsu.
edu) Responsibilities Oversees data entry of all job postings into Simplicity software by OPS employees.
Reviews all jobs, new employer registrations, and contacts before approving.
Prepares and submits reports to Assistant Director and Intercollegiate Job Bank.
Attends trainings and monitors new software developments, recommending purchases and/or procedure changes.
Provides administrative support to the Associate Dean, Assistant Director, Program Managers and JD Advisors, to include travel arrangements and reimbursement, memberships and event registrations, and appointment scheduling.
Oversees office operations, to include assigning duties to OPS employees, ensuring coverage of phones and front desk, and assisting students, employers and other guests.
Maintains all office filing and purchases items for office as needed.
Coordinates Career Services events, to include On-Campus Interviewing (OCI) program, Professional Development program, practice area advising sessions and regional interest events.
Schedules rooms, orders food, and oversees room set-up, event materials and announcements, RSVPs and sign-ins, and special arrangements for guest speakers and/or employers.
Liaisons with Technology Office, Dean's Office and others to ensure all programming runs smoothly and does not conflict with other law school events.
Maintains all files and information on reciprocity requests for job placements through other colleges and universities.
Reviews and research other school reciprocity policies.
Processes student and alumni reciprocity requests and serves as point of contact for other schools' reciprocity questions.
Maintains documentation on all requests.
Manages Career Services Office communications.
Sends Career Services events to Student Advancement Office for biweekly student announcements, creates digital signage and social media content, responds to comments on social media sites, and drafts general correspondence.
Oversees set-up, breakdown, and coordination of Career Service's events.
This includes, but is not limited to, tracking student responses, coordinating food orders, setting up & breaking down events, coordinating event and office coverage with OPS staff, collecting sign-in sheets, and documenting expenses.
Communicates with employees on OCI & job posting matters & assists students with questions relating to Career Office Services.
Qualifications High school diploma or equivalency and four years of experience, or a combination of post high school education and experience equal to four years.
University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida.
FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity.
At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
FSU Total Rewards FSU offers a robust Total Rewards package.
Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.
fsu.
edu.
If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.
Considerations This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.
fsu.
edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.
pdf.